Print Separate Reports for Each Library Tab

The Print Separate Reports for Each Library tab contains the Print Separate Reports for Each Library check box. In the report, the results are sorted by library. A page break separates the list of items for each library, so each list can be sent to its specific library.

When the Print Separate Reports For Each Library check box is selected, the report appears in the finished reports list and contains only the report log. Then, separate Report Title:[LIBRARY] reports appear for each library in the finished reports list. Each separate report contains the library name in the report title (the title you type in the Report Title box).

For example, in the following finished reports list, the List Onshelf Items With Holds report that appears first in the list contains only the complete report log. The next List Onshelf Items With Holds report contains only a portion of the report log and a list of all the onshelf items in the Main Library that should be retrieved to fill holds. The third List Onshelf Items With Holds report contains only a portion of the report log and a list of all the onshelf items in the South Library that should be retrieved to fill holds.

Report Name Owner Status Completed
List Onshelf Items With Holds ADMIN OK 7/1/2004,11:05
Onshelf Hold Items:MAIN ADMIN OK 7/1/2004, 11:05
Onshelf Hold Items:SOUTH ADMIN OK 7/1/2004, 11:05

When running this report, it is important to consider the following.

In the Assumed Lost report, the results are sorted and printed by charging library.
In the Expire Available Holds, Expire Holds, and Notice for Cancelled Holds reports, the notices generated by the reports are separated by default hold priority when the Print Separate Reports for Each Library check box is selected. If the default hold priority is set to user library, the notices are separated based on the user library. If the hold priority is set to pickup library, the notices are separated by pickup library.
If the Send Notices Automatically check box is selected in the Report Session wizard properties for the Reports module, each library’s list is automatically emailed to the email address listed in the library’s user record if the Print Separate Reports for Each Library option is selected.
If you want to use the Print Separate Reports for Each Library option and automatically send notices to users or a list of holds to individual libraries, select the Email to Recipients with Addresses in Their Patron Record check box when you schedule notice type reports or the List Onshelf Items with Holds report. A valid email address must be entered in the EMAIL entry of the library user’s primary address for the user to receive an emailed notice or for the library user to receive a list of onshelf holds for that library.
If the Print Separate Reports for Each Library check box is selected, and if the Email to Individual(s) check box is selected when the report is scheduled, the specified user(s) will receive multiple email messages for notice type reports and for the List Onshelf Items with Holds report. One of the messages will contain just the complete report log. The other mail message will contain all of the notices generated for the specific library, or will contain a partial report log and a list of holds for the specific library.
If the Print Separate Reports for Each Library option and the Generate Pipe Delimited Output option are both selected, the report creates a separate pipe-delimited file per library and places it in the /Rptprint directory with the naming convention of yyyymmdd_library_rptid.pipe. Since users may run this report many times in a day, these file names are noted in the report log to make it easier for users to locate them.
If you select the Print Separate Reports for each Library option, the Combine Notices option becomes unavailable. The reverse is also true. If you select the Combine Notices option, the Print Separate Reports for each Library option becomes unavailable.

Related topics